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MINUTES OF THE MEETING OF THE FPTA OF THE BESG HELD ON TUESDAY 11^th MARCH AT 6:00PM IN THE SCHOOL HALL

Attendants:

Opening Remarks and Welcome

1. Lale opened the meeting by discussing the recent children’s and adults events. The children’s event was well attended.  However the adults evening was attended by less parents than budgeted for.

Summer Term Events Planning

2. Egg Hunt.  It was agreed by the committee that the egg hunt will be held on Saturday 5 April from 2 - 3.30pm.  An advert should be posted in the school newsletter this week so parents are aware of the event before the Easter break. Mark agreed to do this.

Mark produced a proposal for the event and agreed to be in charge of the planning. He will liaise with the committee directly to fill volunteer slots.

Laura/Ebru will be in charge of catering. It was agreed to only sell hot cross buns and chocolate crispy cakes. Laura to price these items. Drinks will be sold - tea/coffee for adults and Mark will purchase juice boxes for the children.

It was agreed that the price of admission for the egg hunt would be 5YTL per child.

Laura agreed to discuss security implications with the Embassy.

3. Pancake & Smoothie Lunchtime. It was agreed that we will make pancakes and smoothies for the children during their lunch break on 11 April. The children will have the opportunity to buy a pancake for 2YTL and/or a yoghurt smoothie for 3 YTL. Volunteers will be asked to help make pancakes and smoothies on that day.

4. Mini Seminars for Adults. Lale suggested hosting mini seminars for parents to include music, Islik ceramic art and an experience at a chef’s table. The committee thought this sounded a worthwhile idea. Lale will research further into the possibilities of this and possible dates.

5. Children’s Day.  Lale discussed the possibility of events for Children’s Day. Katie explained that the school have already made plans and this is something for the school to arrange and not the FPTA.  Lale mentioned a possible trip to Anitkabir. This was though a good idea but again Katie said this was for the school to decide.

6. Summer Fair.  It was agreed that the Summer Fair will take place on Saturday 31 May.  The idea of combining it with a Talent show has been dropped as it involved too much planning.  Dawn has now agreed to do this at school.

7. Farewell Party. Lale discussed her idea for a Farewell & Teacher Appreciation Cocktail Party for the parents to be held in the Embassy grounds on 28 June. Although this was thought a good idea, Katie suggested that the teachers would prefer their lunchtime appreciation meal as in previous years.

AGM

8. It was agreed that the AGM will be held on 3 June. This date is to be advertised in the school newsletter.

Accounts

9. Lale read over the current standing of the accounts. She also discussed the projected budget for the Spring/Summer term.

Journal/Year Book

10. Individual photographs will be taken on 16 April and the group photographs will be taken on 1 May. These will be on sale to offset the cost of the journal.

Lale had obtained costings for the production of the yearbook. We discussed the cost of the previous yearbook and ways of keeping the cost of production down. Lale had previously discussed a Yearbook with CD and the idea of selling a separate DVD of the school year.  However it was agreed that we should only produce the Yearbook with a DVD and sell them together.

It was agreed that parents will be asked to volunteer to help produce the yearbook. Year 6 is designing the cover but a scheme for the yearbook needs to be agreed.

It was agreed that the Yearbook should be ready to hand out on 28 June.

Other

11. The next meeting is to be held on 8 April, 18.00 at the School Hall.

12. Meeting closed at 20:30.